9/10/09: PTA General Membership Meeting

Fern Bluff PTA

General PTA Board Meeting

September 10, 2009

· The meeting was called to order in the cafeteria at 7:06 pm by President Kelly Moreno. Quorum was established.

· Minutes from the 5/21/09 General Board meeting was reviewed by Janine Lord. Minutes will be filed for audit as presented.

· Report of Officers

o Audit report was presented by Jill Smith which was reviewed on July 12, 2009. No irregularities were found.

o Budget Report – Kristen Myers presented report for review. Participation Program has been added. Last Spring’s budget was budgeted conservatively before we knew the Bobcat Bash was going to be back on due to the swine flu. Changes made to the budget include increasing Back to School Night’s budget by $400 and adding $1000 to help replace the cost of the playground covers that were vandalized. Field Day medals and POPS awards will no longer be given due to budget restraints. Jennifer Jackson motioned to approve budget changes and Kristen Parker, seconded motion. Vote passed unanimously.

o Treasurer’s Report – Laurie McDonnell provided and reviewed the financial statement for 7/1/2009 through 6/30/2010. The report will be filed for audit.

o President’s Report

§ Bill Funk, head of Watchdogs for FBE, was named Volunteer of the Year for RRISD.

§ Wyoming Springs Road Project was discussed. Due to begin construction in November 2009.

§ Kelly Moreno, Dr. Wilson, and the MUD met re: gates at the Community Center. The school will notify the parents when an agreement is finalized.

o Communication

§ Lisa Mack reported that 50% of the staff responded to the “Staff Survey” and so far Grade Level Training seems to be the top priority for where they would like PTA’s money to go to support them.

· Principal’s Report

o Dr. Wilson acknowledged the FBE teacher’s who were present. Welcome to parents and PTA.

o Off to a good start. Clear drop off and pick up procedures. Staff and Safety Patrol supporting the flow of traffic.

o Motto for this year “Whatever It Takes”

o FBE has been named to the Texas Business and Education Coalition 2009 Honor Roll. Only 4% of Texas schools receive this honor. Congratulations FBE!

· Announcements

o PTA & You

§ RRISD is a lead PTA in the country. Check out the website www.txpta.org for information and benefits.

o Introduction of PTA Board Members

§ Heidi York, VP of services, reviewed Services Team.

§ Jennifer Jackson, VP of Operations, reviewed her team and noted that the Communications area is looking for volunteers.

§ Alexia Thex, VP of Fundraising, reviewed team. FBE is taking a new approach to fundraising, Direct Donation Drive. FBE will receive 100% of donations. The goal is to have 100% of the FBE families participate at some level. Classrooms who raise $750 or more will receive a frozen treat party. Overall school goal is to raise $25,000. Matching funds forms for companies will be handed in order to capture matching funds (ie. Dell, 3M). PTA is being very transparent with funding. Spending will be posted on the blog. PTA is working with the school re: outside fundraising. Trying to consolidate and make it so the school benefits the most.

o Dates to Remember

§ 9/11/09 & 9/14/09 Grandparent’s luncheon

§ 9/14/09 Chick-fil-A Night

§ 9/16/09 Early Release

§ 9/17/09 Principal’s Coffee - 8:00 am Teacher’s Lounge

§ 9/29/09 Picture Day

§ 10/02/09 PTA Planning Meeting 8:00 Cafeteria

§ 10/5/09 Health & Safety Fair

§ 10/5/09 PTA Meeting – 7:00 Swine Flu Presentation

§ 10/07/09 Pizza Hut Night

§ 10/13/09 Direct Donation Drive begins

§ 10/14/09 Fuddruckers Night

§ 10/16/09 Field Day

The meeting was adjourned at 8:10 pm.

9/4/09: Executive Board Planning Meeting

Executive Board Meeting

September 4, 2009

I. The meeting was called to order in the cafeteria at 8:09 am by President Kelly Moreno. Quorum was established.

II. Minutes from the 5/21/09 General Board meeting was reviewed by Janine Lord. Minutes will be filed for audit as presented.

III. Report of Officers

a. Budget Report – Kristen Myers presented report for review. Areas discussed included drama club funding being be handled through participation fees and not by PTA and the playground cover being vandalized. PTA will split the cost with FBE to have the covers replaced. Kelly Moreno will be checking with PTA legal to transfer ownership of covers. There was a $400 increase change proposed for Back To School Night. Jennifer Jackson motioned to approve budget, Kristen Parker seconded. Vote passes unanimously.

b. Treasurer’s Report – Laurie McDonnell provided and reviewed the financial statement for 7/1/2009 through 6/30/2010. Audit report presented by Kristen Meyers. The report will be filed for audit.

c. Vice President’s Report

i. Alexia Thex, VP of fundraising, reviewed FBE Direct Donation Drive. FBE will receive 100% of donations. The goal is to have 100% of the FBE families participate at some level. Classrooms who raise $750 or more will receive a frozen treat party. Overall school goal is to raise $25,000. Matching funds forms for companies will be handed in order to capture matching funds (ie. Dell, 3M).

ii. Jennifer Jackson, VP of Operations, is looking for people to help with the Go Green Effort. Looking towards making PTA paper free.

iii. Heidi York, VP of Services reported that Rachel Jensen ran a successful BTSN. Paige Heer is getting ready for Grandparents Lunch and is looking for volunteers to help out in 30-60 minute increments. Workroom, Tuesday folder and Homeroom parents are all underway.

iv. Kelly Moreno, President, no new news to report outside of what has already been noted by other board members.

IV. Principal’s Report

a. Great start to 2009-2010 school year. FBE’s staff theme this year is “Whatever It Takes”

b. Parking, drop off, and pick up changes discussed. Seems to be running smoothly so far. Use of the Community Center parking lot for morning drop-off is still in discussion.

c. Quiet Zones have been added in the school.

d. FBE has been named to the Texas Business and Education Coalition 2009 Honor Roll.

V. Report of Committees

a. Watch Dogs– Bill Funk reported he had a good response on BTSN. Calendar is on-line and available through FBE’s website. E-mail or call Bill Funk to be added to calendar.

b. Math Pentathalon – Congratulations to our Math Pentathalon National Champions. Lisa Mack reported that they have 130 students registered as of today’s meeting.

c. Communications – Lisa Mack has the FBE Blog up and running. Please visit it at fernbluffelementary.blogspot.com. Weekly e-news is also up and running with highlights from that week at FBE. Looking for a grade level representative to add information to the monthly newsletter. PTA is maintaining a calendar on FBE website. PTA sponsored events are in green and school/community events are highlighted in blue. Please contact Lisa Mack if you have interest in helping out with Communications.

VI. New Business

a. Teacher Survey – questions presented by Lisa Mack.

b. Dog Tags- up for discussion to be used as rewards for the students instead of paper certificates.

c. Mary Alice McKean discussed heading up a 5k run to kick-off the Bash the night before or end the Bash the morning after.

VII. Announcements

a. Reflections deadline is November 2, 2009. The theme this year is Beauty Is….

VIII. The meeting was adjourned at 9:24 am.

May 21, 2009

Fern Bluff PTA

General Board Meeting

May 21, 2009

I. The meeting was called to order in the science lab at 8:04 am by President Kelly Moreno. Quorum was established.

II. Minutes from the 4/7/09 General Board meeting were reviewed by Jennifer Jackson. Minutes will be filed for audit.

III. Report of Officers

a. Treasurer’s Report –

i. Laurie McDonnell provided the financial statement which was reviewed and will be filed for audit.

ii. Audit committee for the summer: Jill Smith, Tiffany Phillips, and Kristen Myers; alternate Jennifer Jackson

b. Budget Report –

i. Budget was reviewed by Kristen Myers. Lisa Mack motioned to approve budget changes, Alexia Thex seconded. Vote passed unanimously.

ii. 2009-10 Budget Proposal was reviewed. Laurie McDonnell motioned to approve budget, Betsy Melton seconded. Vote passed unanimously.

c. President’s Report – Thank you to Dr. Wilson, Mrs. Mercer, Ms Floyd, etc to all that work with the PTA.

IV. Principal’s Report

a. TAKS results came in and FBE will be Exemplary in 2009-10!

V. Report of Committees

a. Watch Dog – need a co-chair for the committee

b. Survey – online survey will be going out to determine what the school’s population feels about how PTA spends money.

c. Third Grade Drama Club – Thank you to Lisa for chairing the club.

d. BTSN – in negotiation regarding details, meeting with Dr. Wilson tomorrow. Dates will be for grades 3-5 on August 20; for grades K-2 on August 21.

i. Lisa Mack raised the issue that the hours that are proposed are not ideal for working parents. They will have to take time off work.

e. Fall Fundraiser –

i. There will be different levels of donations; will teach kids about community service and how to raise money; each classroom will have a goal and each class that achieves goal will receive a popsicle party. If the whole school meets the goal, there will be a different reward. An initial note will go out before school is out; will be discussed at kinder socials over the summer.

ii. Will try to create community partnerships that go beyond one time giving; they will be partners and sponsors for the school.

VI. The meeting was adjourned at 8:35 am.

April 7, 2009

General Board Meeting

April 7, 2009

I. The meeting was called to order in the science lab at 7:06 pm by President Kelly Moreno. Quorum was established.

II. Minutes from the 3/3/09 General Board meeting were reviewed by Jennifer Jackson. Minutes will be filed for audit.

III. Report of Officers

a. Treasurer’s Report – Laurie McDonnell provided the financial statement which was reviewed and will be filed for audit.

b. Budget Report – Budget was reviewed by Kristen Myers. Jennifer Jackson motioned to approve budget changes, Ruma Singh seconded. Vote passed unanimously.

c. President’s Report – Round Rock PTA Council is holding a gala; we will provide a basket for the silent auction. We will be doing a “wine” basket.

IV. Principal’s Report

a. TAKS results were reviewed.

V. Report of Committees

a. Nominating Committee –

2009-10 nominated officers:

President Kelly Moreno

VP Fundraising Alexia Thx

VP Operations Jennifer Jackson

VP Services Heidi York

Treasurer Laurie McDonnell

Budget Coordinator Kristen Myers

Recording Sect’y Janine Lord

Corresponding Sect’y Cindy Asbery

Parliamentarian Lisa Mack

VI. New Business

VII. Announcements

a. Apr 10/13 - No School

b. Apr 15 – School Store

c. Apr 17 – Snack Shack

d. Apr 17 – Family Movie Night

e. Apr 24 – Family Math Night

f. Apr 24-26 – Barnes & Noble Bookfair

g. May 8 Bobcat Bonanza 4-8p

VIII. The meeting was adjourned at 7:19 pm.

March 3, 2009

General Board Meeting

March 3, 2009

Prior to the General meeting The Executive Members (Golla, McDonnell, Scott, Myers, Jackson, Moreno) met to vote. Quorum was established.

I. The meeting was called to order in the science lab at 7:03 pm by President Kelly Moreno. Quorum was established.

II. Kassie Thibodeaux and Kelly Shepherd presented the March of Dimes fundraiser which will be starting. FBE was top earning elementary school in the Austin area last year. Hoping to do well this year. Mission is to prevent premature babies and promote the health of all babies. Note will go home in Tuesday folders, have cardstock coins going home ($5 per coin) and will decorate halls with them, $20 raffle ticket to win a car, will also do coin drop.

III. Minutes from the 2/3/09 General Board meeting were reviewed by Jennifer Jackson. Minutes will be filed for audit.

IV. Treasurer’s Report – Laurie McDonnell provided the financial statement which was reviewed and will be filed for audit.

V. Budget Report – Budget was reviewed by Kristen Myers. Jennifer Jackson motioned to approve budget changes, Lisa Mack seconded. Vote passed unanimously.

VI. President’s Report – President Kelly Moreno

a. Texas PTA Day at the Capitor 2/26/09 – Kelly Moreno, Kristen Myers, and Lisa Mack attended. Legislative issues posted on the PTA board.

VII. Principal’s Report

a. TAKS test was today. Thanks to K-2 for being quiet!

b. 17 RRIS schools were names Higher Performing by Just for Kids, FBE was chosen for reading and math.

c. Teacher of the Year – Tanya Stalder

d. Paraprofessional of the Year – Tracy Hammack

e. K-5 having Science assemblies

f. Thanks to Laure McDonnell and PTA for assisting with money management and supplies for March of Dimes fundraiser.

VIII. New Business

a. Recommendation to ask Renee LeBlanc to donate a Math game for Bobcat Bonanza

IX. Announcements

a. Mar 6 Family Math Night, 6p

b. Mar 9 Portable Clean Up Day, 8a

c. Mar 11 School Store

d. Mar 13 Snack Shack

e. Mar 16-20 Spring Break

f. Mar 26 Art Gallery Night

g. Apr 7 PTA Meeting, Internet Safety, 7p

h. Apr 24-26 – Barnes & Noble Bookfair

i. May 8 Bobcat Bonanza 4-8p

X. The meeting was adjourned at 7:24 pm.

February 3, 2009

General Board Meeting

February 3, 2009

Prior to General meeting The Executive Members (Golla, McDonnell, Scott, Myers, Jackson, Moreno) met to vote. Quota was established.:

· Budget changes: Jennifer Jackson motioned to vote, Jill Golla seconded. Vote passed unanimously.

· Three new fundraisers (Cookbook, Savings Cards, and Barnes and Noble Book Fair) to be brought to General Meeting. Kristen Myers motioned to vote, Laurie McDonnell seconded. Vote passed unanimously.

I. The meeting was called to order in the science lab at 7:10 pm by President Kelly Moreno. Quorum was established.

II. Minutes from the 11/5/08 General Board meeting were reviewed by Jennifer Jackson. Minutes will be filed for audit.

III. Treasurer’s Report – Laurie McDonnell provided the financial statement which was reviewed and will be filed for audit.

IV. Budget Report – Budget was reviewed by Kristen Myers. Jennifer Jackson motioned to approve budget changes, Laurie McDonnell seconded. Vote passed unanimously.

V. New Business

a. Cookbook fundraiser was proposed – plan to produce cookbook at $3.50 per book, sell at $10-12, profit estimated at $8k. Kristen Myers motioned to vote, Lisa Mack seconded. Motion passed unanimously.

b. Savings Card – will replace the Entertainment book. Get a card and national chains participate (i.e. Macy’s). No cost to FBE. Kristen Myers motioned to vote, Kelly Scott seconded. Motion passed unanimously.

c. Barnes and Noble Book Fair – proposing half the money go to Math Club and the other half goes to Literacy Library. Dates 4/24^th-26^th. Kristen motioned to approve, Laurie McDonnell seconded. Vote passes unanimously.

VI. President’s Report – President Kelly Moreno

a. Texas PTA Day at the Capitol 2/26/09 - 100^th Anniversary Celebration

b. Texas PTA Dues Increase – state dues will go up by $2, does not require an update to bylaws

c. Sprinkle of Fairy Dust – prom donation program, if you know of anyone that has dresses to donate please contact Diane Bouchard

d. Nominating Committee – Ruma Singh, Cindy Asbery & Laura Gibson; Alternates: Tiffany Phillips, Monica Sanchez

VII. Principal’s Report

a. March of Dimes is coming up, Mar 23-Apr 3, coin collection will be 2 Fridays. March of Dimes walk is Saturday before Mother’s Day.

b. Science Fair – Set up is at 6:30 Feb 4, viewing on Feb 5.

c. Mrs. Floyd is hospitalized. Please keep her in your thoughts and prayers. Asking that students and parents give her some time to rest. She will be on leave for around one month. PTA is willing to help make meals or support family in any way.

VIII. Announcements

a. Feb 6 Family Math Night – 6:30

b. Feb 10 & 12 Talent Show

c. Feb 12 POPS Assembly – 5^th 1:50

d. Feb 16 No School

e. Feb 18 School Store

f. Feb 19 POPS Assembly – 3^rd 1:30, 4^th 8:00

g. Feb 20 Snack Shack

h. Feb 24 Multi-Cultural Night

i. Feb 26 Texas PTA Day – Capitol

j. May 8 Bobcat Bonanza

IX. The meeting was adjourned at 7:40 pm.

November 5, 2008

General Board Meeting

November 5, 2008

I. The meeting was called to order in the science lab at 8:01 am by President Kelly Moreno. Quorum was established.

II. Minutes from the 10/7/08 General Board meeting were reviewed by Jennifer Jackson. Minutes will be filed for audit.

III. Treasurer’s Report – Laurie McDonnell provided the financial statement which was reviewed and will be filed for audit.

IV. President’s Report – President Kelly Moreno

a. Road Survey – don’t forget to submit your vote

b. Fall fundraiser came up short. This is the reason behind the budget changes we will cover.

c. Workroom – need to keep hallway quiet. Please set an example and do not work in the hallway during workroom.

d. Cafeteria painting – students voted yesterday for paint color (tan and calming blue) for cafeteria. Ballots currently being counted. Student Council is running the vote. Parents will be asked to paint the cafeteria on Dec 22-23.

e. Boo-Grams – Thanks to Lisa and Cindy for managing the fundraiser. Very successful, deposited over $900, less than $100 in expenses. Student Council may pick up a Valentine-Gram version.

V. Budget Report – Kristen Myers presented report for review. Significant changes proposed due to the shortage on the Fall Fundraiser. Report will be filed for audit. Laurie McDonnell motioned to approve the budget, Christi Waugh seconded. Vote was passed unanimously.

VI. Principal’s Report

a. Elections took place for cafeteria paint color

b. Painting of cafeteria, need volunteers (see President’s report above)

c. Thanks to all for celebrating Dr. Wilson’s birthday

VII. Committee Reports

a. Bobcat Bash – starting earlier this year, already soliciting for fundraising, still have positions to fill

b. Thanksgiving Pies – pie date is coming up

VIII. New Business

a. Hop-A-Long fundraiser – offered to give us a percentage of sale if family rents jumpy tent. Jennifer Jackson motions to approve, Kristen Myers seconds. Vote passes unanimously

b. Romere team providing $200

c. Could do a fundraiser for teacher appreciation where kids purchase individual items for

d. Birthdays – Dr. Wilson, Bill Funk, Jennifer Banks

IX. Announcements

a. Nov 6 – Literacy Night

b. Nov 19 – School Store

c. Nov 20 – Principal’s Coffee – 8:00

d. Nov 21 – Snack Shack

e. Nov 21 – Family Math Night – 6:30 CANCELLED

f. Nov 25 – Thanksgiving Pie Day

g. Nov 26-28 – Thanksgiving Break

X. The meeting was adjourned at 8:36 am.