9/4/09: Executive Board Planning Meeting

Executive Board Meeting

September 4, 2009

I. The meeting was called to order in the cafeteria at 8:09 am by President Kelly Moreno. Quorum was established.

II. Minutes from the 5/21/09 General Board meeting was reviewed by Janine Lord. Minutes will be filed for audit as presented.

III. Report of Officers

a. Budget Report – Kristen Myers presented report for review. Areas discussed included drama club funding being be handled through participation fees and not by PTA and the playground cover being vandalized. PTA will split the cost with FBE to have the covers replaced. Kelly Moreno will be checking with PTA legal to transfer ownership of covers. There was a $400 increase change proposed for Back To School Night. Jennifer Jackson motioned to approve budget, Kristen Parker seconded. Vote passes unanimously.

b. Treasurer’s Report – Laurie McDonnell provided and reviewed the financial statement for 7/1/2009 through 6/30/2010. Audit report presented by Kristen Meyers. The report will be filed for audit.

c. Vice President’s Report

i. Alexia Thex, VP of fundraising, reviewed FBE Direct Donation Drive. FBE will receive 100% of donations. The goal is to have 100% of the FBE families participate at some level. Classrooms who raise $750 or more will receive a frozen treat party. Overall school goal is to raise $25,000. Matching funds forms for companies will be handed in order to capture matching funds (ie. Dell, 3M).

ii. Jennifer Jackson, VP of Operations, is looking for people to help with the Go Green Effort. Looking towards making PTA paper free.

iii. Heidi York, VP of Services reported that Rachel Jensen ran a successful BTSN. Paige Heer is getting ready for Grandparents Lunch and is looking for volunteers to help out in 30-60 minute increments. Workroom, Tuesday folder and Homeroom parents are all underway.

iv. Kelly Moreno, President, no new news to report outside of what has already been noted by other board members.

IV. Principal’s Report

a. Great start to 2009-2010 school year. FBE’s staff theme this year is “Whatever It Takes”

b. Parking, drop off, and pick up changes discussed. Seems to be running smoothly so far. Use of the Community Center parking lot for morning drop-off is still in discussion.

c. Quiet Zones have been added in the school.

d. FBE has been named to the Texas Business and Education Coalition 2009 Honor Roll.

V. Report of Committees

a. Watch Dogs– Bill Funk reported he had a good response on BTSN. Calendar is on-line and available through FBE’s website. E-mail or call Bill Funk to be added to calendar.

b. Math Pentathalon – Congratulations to our Math Pentathalon National Champions. Lisa Mack reported that they have 130 students registered as of today’s meeting.

c. Communications – Lisa Mack has the FBE Blog up and running. Please visit it at fernbluffelementary.blogspot.com. Weekly e-news is also up and running with highlights from that week at FBE. Looking for a grade level representative to add information to the monthly newsletter. PTA is maintaining a calendar on FBE website. PTA sponsored events are in green and school/community events are highlighted in blue. Please contact Lisa Mack if you have interest in helping out with Communications.

VI. New Business

a. Teacher Survey – questions presented by Lisa Mack.

b. Dog Tags- up for discussion to be used as rewards for the students instead of paper certificates.

c. Mary Alice McKean discussed heading up a 5k run to kick-off the Bash the night before or end the Bash the morning after.

VII. Announcements

a. Reflections deadline is November 2, 2009. The theme this year is Beauty Is….

VIII. The meeting was adjourned at 9:24 am.